WHAT IS STENOGRAPHER SECRETARIAL ASSISTANT COURSE IN ITI

STENOGRAPHER SECRETARIAL ASSISTANT
(ENGLISH)
(Duration: One Year)
(Non-Engineering Trade)
CRAFTSMEN TRAINING SCHEME (CTS)
NSQF LEVEL- 3

SECTOR – OFFICE ADMINISTRATION AND FACILITY MANAGEMENT

COURSE INFORMATION :-

During the one-year duration of “Stenographer Secretarial Assistant (English)” trade a candidate is trained on professional skill, professional knowledge, and Employability skill related to job role. In addition to this a candidate is entrusted to undertake project work and extracurricular activities to build up confidence.

The broad components covered under Professional Skill subject are as below: –

The trainee learns about safety and environment, use of Stenographer Secretarial Assistant English, artificial respiratory resuscitation to begin with. He/she gets the idea about  the computer hardware & its peripherals, classify the consonants & its direction /joining the consonants, distinguish between long & short vowels, Describe Logograms, Grammalogues Contraction & use of ‘the’ /punctuation mark. Understand Diphthong, Prepare Windows operating system on computer, compare all types of alternative forms & recognize the finger positioning on the computer keyboard, Compare all types of alternative forms & recognize the finger positioning on the computer keyboard, Recognize the direction of SHR & SHL, Observed bserved curved hooked strokes and compound consonant, Recognize Final Hooks, Recognize Final Hooks, List the prefixes, List the suffixes, Identify the monetary units & use it. Also includes shorthand, translation, and note taking techniques and applies on computer for speed typing in MS-Word.
The trainee will be able to experiment the MS-Excel, Label the office layout, Name the dispatch and diary register &maintain computer from virus effect, Identify all types of file &prepare MS-Power point, Demonstrate MS-PowerPoint Presentation, Create E-Mail ID, correspondence through mail, filling up online forms and documents for registration etc., booking tickets for rail, bus, air and hotels, Identify all types of official tools & equipment, Observe all types of postal services, Prepare all types of letters, notice, agenda, minutes, reports, circular & memorandum. Trainees will able to maintain calendar of event and general Banking Correspondence.

TRAINING SYSTEM

GENERAL
Directorate General of Training (DGT) under Ministry of Skill Development & Entrepreneurship offers range of vocational training courses catering to the need of different sectors of economy/ Labour market. The vocational training programmes are delivered under  aegis of Directorate General of Training (DGT). Craftsman Training Scheme (CTS) with variants and Apprenticeship Training Scheme (ATS) are two pioneer programmes of DGT for propagating vocational training.
Stenographer Secretarial Assistant (English) trade under CTS is one of the popular courses delivered nationwide through network of ITIs. The course is of one year duration. It mainly consists of Domain area and Core area. In the Domain area (Trade Theory & Practical) imparts professional skills and knowledge, while the core area (Employability Skill) imparts requisite core skills, knowledge, and life skills. After passing out the training program, the trainee is awarded National Trade Certificate (NTC) by DGT which is recognized worldwide.

Candidates need broadly to demonstrate that they are able to:

• Read and interpret parameters/ documents, plan and organize work processes, identify necessary materials and tools;
• Perform task with due consideration to safety rules, accident prevention regulations and environmental protection stipulations;
• Apply professional skill, knowledge & employability skills while performing jobs.
• Document the parameters related to the task undertaken.

PROGRESSION PATHWAYS

• Can join industry as Stenographer and will progress further as Senior Stenographer, Supervisor and can rise up to the level of Manager.
•  Can become Entrepreneur in the related field.
•  Can join Apprenticeship programme in different types of industries leading to National Apprenticeship certificate (NAC).
•  Can join Crafts Instructor Training Scheme (CITS) in the trade for becoming instructor in ITIs.
•  Can join Advanced Diploma (Vocational) courses under DGT as applicable.

COURSE STRUCTURE:

Table below depicts the distribution of training hours across various course elements during a period of two years:

Course Element With Notional Training Hours :-

one year (Total 1200 hours)

1. Professional Skill (Trade Practical) 840 hours

2. Professional Knowledge (Trade Theory) 240 hours

3. Employability Skills 120 hours

4. On the Job Training (OJT)/ Group Project 150 hours

ASSESSMENT & CERTIFICATION
The trainee will be tested for his skill, knowledge and attitude during the period of course through formative assessment and at the end of the training programme through summative assessment as notified by the DGT from time to time.

a) The Continuous Assessment (Internal) during the period of training will be done by  Formative Assessment Method by testing for assessment criteria listed against learning outcomes. The training institute has to maintain individual trainee portfolio as detailed in assessment guideline. The marks of internal assessment will be as per the formative assessment template provided on www.bharatskills.gov.in.

b) The final assessment will be in the form of summative assessment. The All India Trade Test for awarding NTC will be conducted by Controller of examinations, DGT as per the guidelines. The pattern and marking structure is being notified by DGT from time to time. The learning outcome and assessment criteria will be basis for setting question papers for final assessment. The examiner during final examination will also check individual trainee’s profile as detailed in assessment guideline before giving marks for practical examination.

PASS REGULATION
For the purposes of determining the overall result, weightage of 100% is applied for six months and one-year duration courses and 50% weightage is applied to each examination for two years courses. The minimum pass percent for Trade Practical and Formative assessment is 60% & for all other subjects is 33%.

ASSESSMENT GUIDELINE
Appropriate arrangements should be made to ensure that there will be no artificial barriers to assessment. The nature of special needs should be taken into account while undertaking the assessment. Due consideration should be given while assessing for teamwork, avoidance/reduction of scrap/wastage and disposal of scrap/waste as per procedure, behavioral attitude, sensitivity to the environment and regularity in training. The sensitivity towards OSHE and self-learning attitude are to be considered while assessing competency.

Assessment will be evidence based comprising some of the following:

 Job carried out in labs/workshop
 Record book/ daily diary
 Answer sheet of assessment
 Viva-voce
 Progress chart
 Attendance and punctuality
 Assignment
 Project work
 Computer based multiple choice question examination
 Practical Examination

Evidences and records of internal (Formative) assessments are to be preserved until forthcoming examination for audit and verification by examining body.

JOB ROLE :

Stenographer Secretarial Assistant (English) takes dictation in shorthand and reproduces it on paper using computer and performs various other clerical duties to assist superiors. Maintain a good mannerism and professional approach with the boss.

Following are the job roles for a Stenographer Secretarial Assistant (English):
 Correspond through emails, phone and faxes
 Maintaining and updating filing systems
 Coordinating with department heads to ensure smooth working of the organization
 Handling day-to-day administrative duties of the organization
 Making arrangement for meetings, conference and seminars
 Handling various activities within and outside the organization
 Taking dictation in shorthand and operating typewriter for transcribing dictated materials
 Handled and maintained correspondence files and other official documents
 Made travel bookings for domestic and international services
 Drafted business letters in clear and precise manner for easy understanding
 Coordinated business meetings and wrote minutes of meetings in shorthand
 Handled confidential information of the organization
 Prepared reports and documents for inter-department
 Handled day-to-day activities of the organization
 Prepared various presentations for the management team

Thank You……!